About the course

The Essentials Course is designed for anyone who would like to improve their skills in developing and deploying effective data collection forms. New and experienced users will benefit from this comprehensive introduction to data collection with KoboToolbox.

Developed by the dedicated team at KoboToolbox, this course was made specifically for our users. This online course is designed to improve foundational data collection skills through an overview of core KoboToolbox features and an introduction to advanced topics. With easy-to-follow modules, you'll learn how to leverage KoboToolbox to collect and manage data more effectively.

The course includes three hours of video instruction, practical exercises, and quizzes, with real-time results to help you solidify your learning. The course is self-paced, so you can complete it on your own schedule.

When you complete the course, you’ll receive the KoboToolbox Essentials certificate, enhancing your professional credentials and setting you apart as a proficient user.

Course curriculum

    1. 1.1 Introduction

    2. Course Navigation Guide

    3. Pre-Training Questionnaire

    4. 1.2 What is KoboToolbox

    5. 1.3 How KoboToolbox works

    6. 1.4 Why mobile data collection

    7. Module 1: Summary

    8. Module 1: Quiz

    9. Practice Exercises

    1. 2.1 Creating an account on KoboToolbox

    2. 2.2 Getting familiar with the KoboToolbox interface

    3. Module 2: Summary

    4. Module 2: Quiz

    1. 3.1 Creating a new form

    2. 3.2 Overview of adding questions to forms

    3. Module 3: Summary

    4. Module 3: Quiz

    1. 4.1 "Select one", "Select many", and "Acknowledge" question types

    2. 4.2 "Text" and "Note" question types

    3. 4.3 "Number", "Decimal", and "Range" question types

    4. 4.4 Date and time question types

    5. 4.5 GPS question types

    6. 4.6 Media question types

    7. 4.7 "Rating" question type

    8. 4.8 "Matrix" question type

    9. 4.9 "Ranking" question type

    10. 4.10 "Calculate", "Hidden", and "External XML" question types

    11. 4.11 Metadata

    12. 4.12 Background audio recording

    13. Module 4: Summary

    14. Module 4: Quiz

    1. 5.1 Adding questions to the Library and deleting, duplicating, and rearranging questions

    2. 5.2 Question hints and guidance hints

    3. 5.3 Data column name

    4. 5.4 Mandatory response

    5. 5.5 Default response

    6. 5.6 HXL

    7. 5.7 Basics of question appearances

    8. Module 5: Summary

    9. Module 5: Quiz

    1. 6.1 Grouping questions

    2. 6.2 Creating repeats

    3. Module 6: Summary

    4. Module 6: Quiz

About this course

  • $49.00
  • 3 hours of video content
  • 11 modules of learning content

Your instructor

Alexander Mtembenuzeni

Knowledge Transfer Specialist at Kobo


  • Who is the course for?

    This course is perfect for anyone new to using KoboToolbox for developing forms, deploying forms, and collecting data. It is also useful for those who need to refresh their knowledge of using KoboToolbox effectively. There are no prerequisites. By taking the KoboToolbox Essentials Course, you will get an introduction to KoboToolbox and develop foundational skills in data collection and management.

  • Will I receive a certificate upon completion of the course?

    Yes, when you complete the course successfully, you’ll receive the KoboToolbox Essentials certificate, which will enhance your professional credentials and set you apart as a proficient user.

  • What are the duration and format of the course?

    The course is entirely online and self-paced, so you can complete it on your own schedule, and contains 11 learning modules with 3 hours of video instruction. Each learning module includes videos, quizzes, and hands-on exercises to help you practice and apply what you learn. You will also find written key points accompanying each video and a module topic summary to reinforce important concepts. The KoboToolbox Essentials Course is available in English and in French as the Cours d’initiation à KoboToolbox (https://academy.kobotoolbox.org/courses/initiation). All course materials are available in French, including hands-on exercises and video subtitles. We are currently in the process of translating the course into more languages and appreciate your patience.

  • What payment options are available?

    The cost of the KoboToolbox Essentials Course is $49 USD. We use Thinkific’s secure built-in payment processor, Thinkific Payments, for all course payment transactions. Thinkific Payments accepts the following payment methods: VISA, VISA Debit, MasterCard, Discover, JCB, American Express, ELO, UnionPay International, and Diners Club International. Additionally, Thinkific offers digital wallet payments. Bank redirect payments are available for Belgium, Austria, Germany, Netherlands, and Poland. Learners located in certain countries also have the option to pay the course fee in interest-free installments using either Affirm, Afterpay, Clearpay, or Klarna. If you are interested in enrolling your entire team or multiple members of your organization, please contact us at [email protected].

  • Who created the course?

    The KoboToolbox Essentials Course is designed by experienced trainers and educators who know how to help learners succeed. KoboToolbox’s Knowledge Transfer Specialist, Alexander Mtembenuzeni, will lead you through the course.

  • What kind of materials will I need for the course?

    It is recommended that you have access to a computer and good internet connection. Additional optional materials include headphones and note-taking supplies.

  • Can I ask questions or get help during the course?

    For questions that arise during the course, please feel free to post in the course comments. This is a space for discussion with other Essentials Course students and our team. For technical assistance or more general inquiries about the KoboToolbox Academy, please reach out to us at [email protected].

  • What is required to complete the course and obtain the certificate?

    Participants will have the opportunity to reinforce their learning and assess their understanding of the course material in the final quiz. The final quiz consists of 33 multiple-choice questions. To successfully complete the course, participants must achieve a score of at least 80% on each of the 11 module quizzes and on the final quiz. Participants have unlimited attempts to retake any module quiz or the final quiz in the course until they achieve a passing score. After successfully completing the course, participants will receive an official KoboToolbox Essentials certificate.

  • How can I provide feedback on the course?

    If you have completed the course and want to share any comments with our team, we encourage you to fill out this brief survey (https://ee.kobotoolbox.org/x/z08i9zvE). We welcome your feedback and will use it to improve this course and any future courses. If you have any other questions, we encourage you to reach out to us at [email protected].